Ask Juan - Question and Answer


Forwarding Email Techniques


Question:
How do I copy and paste one email to a new email instead of forwarding????? Thank you!!!!!! Minnie

Answer:
Sometimes our friends get carried away forwarding emails that have been forwarded many times over. This is fine unless the extra junk that gets created by the process of forwarding annoys you as it does me. Stuff like, "fw: FWD: fwd: FW: You're gonna love this" gets weird after a while. Additionally, you'll see all the previous recipients tacked on and separated by huge indents. So you want to start over by creating a new message and re-sending the clean copy.

You figure cutting from one message and pasting to another is the best way to go about it. I say… may be. Did you know that you can clean your forwarded emails so that they look like you have sent them for the first time? There is also the advantage of forwarding emails versus creating you own new email that the attachments go with the forwarded email. Otherwise, re-attaching attachments can get tricky.

I am sure you have a good reason to send a new message by cutting and pasting content from another email. One of those reasons might be to quote someone else and you just want a small snippet of the first email. So I am going to show you how to do that too. But first I want to show you how you can clean up the extra junk from a forwarded email to be forwarded.

These are the steps I take: I open my messy forwarded email, click on forward, and delete the entire Subject line. With an empty subject line, I can write whatever I want – no one will know I forwarded this message. The next step is to remove the extra junk from the body. Select the undesired content, and delete it. In some cases I only want to send the attachment. I highlight everything except the attachment and delete it. That's it. I can send my email as if it were brand new.

Now if you truly want to create a new email message with a copy of some content from the previous email, follow these steps:

  1. Open the email that has the content you want to copy.
  2. Highlight and copy the content you would like to transfer.
  3. Close that message.
  4. Create a new message.
  5. Put your cursor in the body of the message and paste the previous copy.
  6. Address the message, type a subject line, etc.
  7. Sign it and send it.
 

Other Questions and Answers